Malaka

Trust & Safety

Clear information before the trip. Better control during it.

Malaka is designed to make the people, booking, payments and trip details easier to evaluate before you step on board.

Sailing still depends on weather, seamanship and real-world conditions. The platform's role is to make the digital side of the trip more transparent and organized.

Skipper profile Verification status shown publicly Verified
Documents Every item carries a status Under review
Payment schedule What is paid, what remains, when 3 steps
Route & crew Planned stops, capacity, who is aboard 7 days
Messages Kept attached to the trip Trip-linked

Principles

Trust is built from visible details.

Not from promises. Each of these is something you can actually look at before you decide — on the profile, on the departure, on the booking.

01

Know who is at the helm

Skippers hold a public profile with their verification status, sailing areas, languages, experience and reviews from completed trips.

02

Know the exact departure

A departure carries specific dates, a specific yacht, an assigned skipper, capacity and current availability — not a general idea of a route.

03

Know what you pay

Total price, deposit, payment schedule and what is included or excluded should be readable before you confirm anything.

04

Keep trip information together

Crew, documents, messages and payments stay connected to the trip they belong to, instead of scattering across inboxes and chat apps.

05

Keep private information private

Identity documents, licence scans and payout details are operational records. They are not public marketplace content.

06

Keep changes documented

When a booking, a document status or a trip detail changes, that change should remain visible to the people it affects.

Verified skippers

What “Verified skipper” means.

Before a skipper profile can display a verification badge, Malaka may review information and documents relevant to hosting a trip. What is requested depends on the role, the country and the type of trip.

Verification confirms that specified information or documents have been reviewed. It is not a guarantee that every trip will be risk-free or that conditions will remain unchanged.

Examples of what may be reviewed

  • Identity Verified Confirms the person behind the profile.
  • Professional sailing licence Verified Where a professional qualification applies to the role.
  • VHF / SRC radio certificate Verified Where applicable to the vessel and area.
  • Other professional credentials Under review Additional certificates a skipper chooses to submit.
  • Profile information Action required Sailing areas, experience and languages shown publicly.

Illustrative example. Statuses shown on a real profile depend on what that skipper has submitted.

How a profile reaches verified status

Select a step to see what it means. Nothing here is automatic — a profile becomes verified after review, not on upload.

Submitted

Documents are submitted privately. Nothing a skipper uploads becomes public marketplace content.

Public & private

What a profile shows, and what it never shows.

Verification needs sensitive documents. A marketplace profile does not. These two lists are deliberately separate.

Public on a skipper profile

Visible to anyone browsing the marketplace

  • Name and portrait
  • Verification badge
  • Sailing areas
  • Languages spoken
  • Years of experience and sea miles
  • Yacht experience
  • Reviews from completed trips
  • Hosted trips and departures

A skipper decides how much optional profile detail to publish. The badge itself reflects review, not self-declaration.

Private — never public

Held as operational records, not marketplace content

  • ID and passport scans
  • Passport and document numbers
  • Licence and certificate scans
  • Private addresses
  • Banking and payout details
  • Sensitive personal records
  • Crew personal and travel details
  • Emergency contact information

What other users see is a status — verified, under review, action required — not the document behind it.

Document status

Documents should have a clear status.

One shared vocabulary across skipper, boat, crew and trip documents — so “done” and “still open” never have to be guessed.

Required Missing Uploaded Under review Verified Rejected Expiring soon Expired
  • Professional sailing licence Belongs to Skipper Visible to Skipper & platform review Verified
  • VHF / SRC certificate Belongs to Skipper Visible to Skipper & platform review Expiring soon
  • Yacht insurance record Belongs to Boat Visible to Operational roles for the trip Under review
  • Crew identity document Belongs to Crew member Visible to That crew member & trip operations Missing
  • Crew list for the departure Belongs to Trip Visible to Skipper & group leader Uploaded

Illustrative example. Which documents are required depends on the trip, the vessel and the applicable local requirements.

Skipper documentsIdentity and professional credentials supporting the profile badge.
Boat documentsRecords held against the vessel used for a departure.
Crew documentsWhatever a specific trip requires from the people sailing.
Trip documentsItems that belong to one departure rather than to a person.

Booking transparency

Before you pay, the booking should be specific.

A hosted sailing holiday is bought as a departure — a single week with a real yacht and a named skipper. Here is what that summary should contain.

What a departure summary shows

  • The experience it belongs to, and the exact departure
  • Dates, embarkation and disembarkation
  • The exact yacht assigned to it
  • The skipper assigned to it, with verification status
  • Capacity, booking mode and current availability
  • Price, deposit and payment schedule
  • What is included and what is not
  • The cancellation information that applies to it

If any of these are missing or vague on a listing you are looking at, that is a reasonable moment to ask a question before paying.

Ionian Islands · Week 27

Sat 3 Jul → Sat 10 Jul 7 nights Lefkada → Lefkada
Experience
Ionian Islands Adventure
Yacht
Bavaria Cruiser 46 · “Meltemi” 4 cabins
Skipper
Andreas K. Verified
Booking mode
Per cabin
Capacity
8 guests · 3 berths left

Included

  • Skipper for the week
  • Yacht and equipment
  • Bed linen and towels

Not included

  • Flights and transfers
  • Marina fees and fuel
  • Food and drinks aboard
Price per cabin€1,890
Deposit today€470
Remaining€1,420

Illustrative example. Real amounts, deposits and schedules come from the departure and the booking terms shown before you confirm.

Experience or departure — the difference matters

Experience

The permanent trip concept

The route idea, the region, the character of the week and a representative yacht. This is what you browse.

Departure

The exact week you buy

Specific dates, the assigned yacht, the assigned skipper, the price, the availability and the terms that apply.

Trust depends on knowing the difference between the route you are browsing and the exact departure you are buying.

Know which yacht belongs to the departure.

  • An experience page may show a representative or typical yacht for the route.
  • A departure page should show the exact yacht assigned to that week.
  • Substitutions, if ever necessary, should be communicated clearly.

If an assigned yacht changes, the customer should be informed according to the applicable booking terms.

Know who is assigned to the trip.

A departure should let you reach the skipper's public profile before you book — not just a first name.

Assigned skipper Verification status Public profile Reviews Sailing areas Languages Experience

Private credential details stay private. What you see is the status of the review, not the document behind it.

Payment transparency

Know what you pay, what remains and when it is due.

A booking should carry its own schedule. No mental arithmetic, no surprise balance a week before departure.

Today

Deposit

Paid at confirmation. The booking moves to confirmed and the trip workspace opens.

€470
Later

Second payment

Where the booking terms include an intermediate instalment, with its own due date.

€700
Before departure

Final balance

The remaining amount, due before the week starts according to the terms shown at booking.

€720
Total price
€1,890
Paid
€470
Remaining
€1,420
Next due
12 May

Illustrative example only. Exact payment schedules belong to the booking or offer and should be visible before confirmation — Malaka does not apply one universal split to every trip. Refunds, where applicable, and payment records follow the same booking terms.

Skipper-only offers: fee and expenses stay separate

When you already have the yacht and only need a professional at the helm, the offer you receive should show what the skipper earns and what the trip costs to run — as two different things.

Offer from Marko P. Verified skipper 7 days · Split, Croatia

Skipper fee

Professional service, 7 days€1,120

Additional expenses

Travel to and from the marina€140
Meals aboard€105
Accommodation, night before embarkation€60
Transfers€35
Offer total€1,460

Illustrative example. Skipper compensation and trip operating costs should not be blended into one unclear number — you should be able to see what each line is for before you accept.

Nothing is booked until you accept an offer

01

Request submitted

You describe the trip, the yacht and the dates. Skippers can see it.

No booking
02

Offer received

One or more skippers reply with a fee, expenses and their scope.

No booking
03

You accept an offer

Only your acceptance turns a conversation into a booking.

Booking created
04

Payment begins

According to the terms attached to that booking, visible before you accept.

Terms apply

Crew privacy

Crew details belong to the trip, not the public marketplace.

A skipper needs enough to judge whether they can host your trip. That is not the same as needing everyone's passport.

Before booking

Trip-level information only

Dates, area, number of guests, experience level, the yacht and what the group is looking for — enough for a skipper to evaluate the request or price an offer. Not personal documents, not addresses, not identity numbers.

After booking

Crew complete what the trip needs

Each crew member fills in their own details — personal information, travel details, emergency contact, required forms and required documents — inside the trip, visible to the roles that actually need them for operating it.

Crew information is collected because a trip needs it — for the crew list, for a marina, for safety at sea. It is not published, and it is not marketplace content.

Group leader access on a whole-yacht booking

One person usually organises the group. They can see whether everyone is ready — not everything everyone submitted.

Crew readiness 6 of 8 ready
  • Tudor L. · group leaderReady
  • Sofia R.Complete
  • Katrin H.Document missing
  • Jonas M.Information missing
  • Ana P.Joined
  • Invitation sentInvited

The group leader sees progress states — invited, joined, complete, information missing, document missing, ready. Being the group leader does not automatically grant unrestricted access to every sensitive document another crew member has uploaded.

Holiday Hub · Trip Workspace

One place for the operational truth of the trip.

Every confirmed trip gets a workspace. When something changes, there is one place where the change is recorded — for the customer, the crew and the skipper.

OverviewStatus of the whole trip at a glance
YachtThe vessel assigned to this departure
SkipperWho is hosting, and how to reach them
CrewWho is aboard and what is still open
RoutePlanned stops and updates to them
DocumentsWhat is required, uploaded or verified
PaymentsPaid, remaining, next due, records
MessagesConversation attached to this trip
Meeting pointWhere and when the week starts
ChecklistWhat each person still has to do

Keeping the trip information connected reduces ambiguity when something changes.

Keep important conversations attached to the trip.

Messages sent inside Malaka stay with the booking they belong to, so a route update or a payment reminder does not disappear into a personal inbox.

Before booking
  • Questions about the departure
  • Offer clarification
  • Route discussion
After booking
  • Arrival and marina details
  • Document reminders
  • Payment updates
  • Route changes and trip announcements

Trip-linked communication creates a clearer record than scattered channels. It is not a claim about legal evidentiary status.

Route & weather

A sailing itinerary can change.

Wind, sea state, marina availability, technical issues and safety considerations can require the skipper to change the planned route.

  • Safety takes priority over the published plan.
  • An itinerary is planned, not guaranteed.
  • The skipper may adapt stops, anchorages and timings.
  • The character of the experience should be preserved where reasonably possible.
  • Meaningful changes should be communicated to the people aboard.

Because of this, no published stop can be promised as certain. A route shows intent and character — not a contractual list of harbours.

Day 1 planned stop sheltered alternative
Planned route Adapted for conditions

Skipper authority onboard

The skipper is responsible for navigation and safe operation of the yacht during the trip. Operational decisions onboard may need to override the published itinerary.

This is normal seamanship, and it is the reason a professional is at the helm.

Reporting

If something does not look right, report it.

You do not need to be certain before you tell us. A short note with the trip or profile in question is enough to start.

Contact support

Platform support is not emergency response.

For immediate danger or a real-world maritime emergency, follow the skipper's onboard instructions and contact the appropriate local emergency or maritime services.

  • Onboard, the skipper's instructions come first.
  • Emergency numbers and rescue channels differ by country and sea area — check them for the region you are sailing in.
  • Malaka support handles account, booking, payment, document and trip-organisation matters.

Cancellations

Cancellation terms should be visible before booking.

Malaka does not apply one universal rule to every trip. What matters is that the terms attached to your booking or offer are readable before you confirm.

Customer cancellation

You ask to cancel a confirmed booking. What happens next is defined by the terms that were attached to it.

The applicable cancellation terms should be shown on the booking or offer before confirmation.

  1. 1You submit a cancellation request from the booking.
  2. 2The applicable policy for that booking is applied.
  3. 3Any refund amount is determined by those terms.
  4. 4The booking status updates so everyone sees the same state.
  5. 5The payment record keeps what was paid and what was returned.

Reviews

Reviews should follow real trips.

A rating is only useful if you know where it came from.

How reviews work

  • Reviews are associated with completed bookings and trips.
  • A public rating and written feedback appear on the skipper's profile.
  • Where supported, a skipper can publish a response.
  • Reviews can be reported and moderated where necessary.

Reviews linked to completed trips can provide stronger context than anonymous marketplace comments. That is a design choice, not a guarantee about every individual review.

Review content can be reported

Feedback should be honest. It should not become a channel for abuse or for exposing someone's personal information.

Harassment Personal data in a review Spam Abusive content Irrelevant content

Reporting a review sends it for review by the platform. It does not automatically remove it.

Account, data & records

Collect only what the trip actually needs.

Four related questions people ask about their account, their data, their money and the boat itself.

Account safety

Account security features can include a strong password, email verification, secure authentication, session control and a way to report suspicious activity.

Only the security features actually implemented in your account apply. Where a feature is not offered, this page does not claim it exists.

Data & privacy

What Malaka holds is shaped by what a trip needs to run:

  • Public profile data
  • Booking data
  • Trip operations data
  • Documents a specific trip requires — kept private

Payments & financial data

Payment details should be processed through the platform's payment infrastructure or payment provider, while the customer sees clear booking and payment records inside Malaka.

What you see in your booking is the record — amounts, dates, status — rather than raw card data.

Boat documents

Depending on product configuration, trip and boat records may include relevant registration, insurance, charter and safety documentation, with status visible where it is operationally relevant.

Holding a document record is not the same as certifying a vessel. Malaka does not legally validate seaworthiness — that remains with the owner, the charter company and the applicable authorities.

Limits

What Malaka verification does not mean.

This section matters as much as the rest of the page. Verification is one layer of trust — not a substitute for seamanship, insurance, local law or operational judgment.

It does not control the weather

No review of documents affects wind, sea state or forecast.

It does not guarantee conditions

Sea state and marina availability change independently of any profile.

It does not prevent accidents

Sailing carries real-world risk that a platform cannot remove.

It does not certify the yacht at every moment

Mechanical condition can change between one week and the next.

It does not predict behaviour

How every participant behaves aboard is not something review can settle in advance.

It does not fix the itinerary

A verified skipper still adapts the route when safety requires it.

Verification also does not guarantee the successful outcome of every trip. It tells you that specified information was reviewed — which is genuinely useful, and genuinely limited.

Shared responsibility

A good week depends on both sides.

Neither list is a set of accusations. They are simply the things that, when they happen, make a trip work.

Customers should

  • Provide accurate booking information.
  • Complete the required trip details for the crew.
  • Follow the skipper's safety instructions aboard.
  • Disclose relevant trip constraints through the appropriate channels.
  • Respect the yacht and its rules.
  • Meet payment and document deadlines.

Skippers should

  • Keep profile information accurate.
  • Maintain relevant credentials and renew them before they expire.
  • Communicate availability accurately.
  • Disclose offer costs clearly, fee separate from expenses.
  • Operate within their professional qualifications.
  • Prioritise safety, and communicate meaningful route or trip changes.

Support

When you need help, start with the trip context.

A message that names the booking, the departure or the profile in question gets to the right answer faster than a general question.

Account issue Booking question Payment record Skipper request Document status Trip organisation Reporting a concern

Support response times depend on the request and the season. This page does not promise a specific availability window.

Both marketplace flows

The same trust layers, two different journeys.

Whether you are buying a hosted week or hiring a skipper for your own yacht, the sequence of things you can check is deliberately parallel.

Hosted sailing holiday

You book a week that already exists.

  1. Experience — the route and its character
  2. Departure — the exact week you buy
  3. The exact yacht assigned to it
  4. The exact skipper, with verification status
  5. Booking terms, price and payment schedule
  6. Holiday Hub for everything after confirmation

Skipper-only

You have the yacht and need a professional at the helm.

  1. Trip request — your dates, area and yacht
  2. Verified skipper profiles replying to it
  3. The offer, with scope stated
  4. Skipper fee separated from expenses
  5. Booking created only when you accept
  6. Trip Workspace for everything after that

Before you confirm

Check these details.

Tick them off as you read your booking or offer. Nothing here is stored — it is a reading aid, not a form.

Booking a sailing holiday

0 of 11 checked

If a line here has no answer on the listing, ask before paying rather than after.

Accepting a skipper offer

0 of 9 checked

An offer becomes a booking only when you accept it.

FAQ

Questions people actually ask.

It means Malaka has reviewed specified information or documents for that skipper — which may include identity, a professional sailing licence, a VHF/SRC certificate where applicable, other professional credentials and their profile information. It confirms that a review took place. It is not a promise about how any individual trip will go.

No. Identity documents, licence scans and document numbers are not shown on a public profile. What is public is the status of the review — for example “Verified” — not the underlying file.

No, and nobody can honestly claim otherwise. Sailing depends on weather, sea state, the condition of the vessel and human judgment. Verification is one layer of trust alongside seamanship, insurance, local law and good preparation.

On the departure. An experience page may show a representative yacht for the route; the departure should show the yacht actually assigned to that week. If an assigned yacht changes, you should be informed according to the applicable booking terms.

Also on the departure, with a link to their public profile, their verification status, reviews, sailing areas, languages and experience — before you book, not after.

Inside the trip they belong to, in the private document area rather than anywhere public. Each crew member completes their own details after booking, and access is limited to the roles that need the information to operate the trip.

Not the marketplace. Before booking, a skipper sees trip-level information — dates, area, group size, the yacht — not personal documents. After booking, the people operating the trip see what the trip requires. Being the group leader does not automatically grant unrestricted access to every sensitive document another crew member uploaded.

As a schedule attached to the booking: total price, what has been paid, what remains, the next due date and the payment records. The exact split belongs to that booking or offer and should be visible before you confirm — there is no single universal percentage.

Payment details should be processed through the platform's payment infrastructure or payment provider. What you see inside Malaka is the booking and payment record — amounts, dates and status — rather than raw card data.

The skipper adapts. Wind, sea state, marina availability, technical issues and safety considerations can all require a change of plan, and safety takes priority over the published itinerary. The character of the experience should be preserved where reasonably possible, and meaningful changes should be communicated to the people aboard.

You should be informed, the booking status should update, and any replacement or refund follows the applicable booking terms. Replacement is not automatic and this page does not promise one.

You submit a cancellation request from the booking. The policy attached to that booking determines any refund. The booking status updates and the payment record keeps what was paid and what was returned. The applicable terms should be shown before confirmation, so read them at that moment.

Yes. Profile concerns, booking discrepancies, payment concerns, inappropriate communication, safety concerns, document concerns and trip issues can all be reported to support, along with review content that contains harassment, personal data, spam or abuse.

The model is built around reviews associated with completed bookings and trips, which gives them more context than anonymous comments. Reviews can be reported and moderated where necessary.

Follow the skipper's onboard instructions and contact the appropriate local emergency or maritime services for the area you are in. Platform support is not emergency response, and emergency numbers and rescue channels differ by country and sea area.

No. Boat records may include relevant registration, insurance, charter and safety documentation with a visible status, but holding a document record is not the same as certifying a vessel. Malaka does not legally validate seaworthiness — that remains with the owner, the charter company and the applicable authorities.

Through the support link in the footer or from inside the booking itself. Starting from the trip context — naming the booking, departure or profile — usually gets to an answer faster.

Before you decide

Better decisions start with better information.

Explore the exact trip, skipper, yacht and booking terms before you confirm.

Contact support